Option Consultancy Services Limited recruiting Finance& Logistics Officer

Finance & Logistics Officer, Supporting Access for Adolescents to Integrate...

Options Consultancy Services Ltd - Nigeria

Organisation
Options Consultancy Services Limited was established in 1992 and is a wholly owned subsidiary of Marie Stopes International. We are a consultancy organisation providing technical and management expertise in the health and social sectors to governments and international development partners to transform the health of women and children. We provide information, expertise and influence to governments, health workers, NGOs and businesses to catalyse change so that health services can be accessed by the people who need them most.
Programme: Safire
The Safire Programme aims to reduce adolescent deaths and injury from unsafe abortion in Kenya, Nigeria and South Africa. Options Consultancy Services is the consortium lead for the programme, working in partnership with consortium members and local civil society organisations. Taking a Human Centred Design approach, the programme will:
  • Ensure girls are able to access quality comprehensive sexual and reproductive services, including through referral networks and support to community based organisations (CBOs).
  • Foster and support a community based movement to shift social norms and build girls’ agency, though mobilising both ICT platforms and interpersonal networks.
  • Build the capacity of local organisations to reduce unsafe abortion and facilitate south-south learning.
Under the Human Centred Design, the programme will start with in-depth research and analysis, generating insights into girls’ pathways to unsafe abortion and access to contraceptives. This will be followed by an intense period of prototyping and testing potential approaches, including social marketing approaches, the use of digital and mobile platforms and other outreach strategies. From Year Two, successful concepts will be scaled up.
Main purpose of job
Main purpose of the job is to work with the small programme team to efficiently allocate resources and operationalise the programme. This involves implementing and monitoring finance and administration policies and procedures, supporting costing of workplans and regularly analysing spend against forecast, organising logistics.
The role is based in Abuja, with occasional travel to South West Nigeria.
The Officer will work closely and report to on finances to Options Nigeria Senior Finance & Operations Manager.
Main duties
Programme and Grant Financial Management
  • Financial Accounting: prepare and update accounts; undertake regular account reconciliations and management of all local bank accounts; input into the monthly cash flow projections and fund advances through Options Senior Finance & Operations Manager; adhere to standard chart of accounts, ledgers and other standard financial management systems and instruments; carry out disbursement of all approved payments, ensure all supporting documentation is in order; manage project timesheets and travel advances.
  • Budget Management & Reporting: prepare monthly budget vs. actual reports for the Team Leader, Senior Finance & Operations Manager; support budget re-forecasting aligned to the project work plan.
  • Financial Integrity & Compliance: implement internal controls; safeguard the company’s assets; ensure compliance to donor regulations and Nigerian law in all project dealings; support and facilitate audit procedures and ensure that audit findings are acted upon; take initiative on cutting costs to promote value for money.
  • Support Financial Audit Coordination: Work with the Senior Finance & Operations Manager in coordinating Nigeria financial audits and liaise with auditors to ensure appropriate monitoring of SAFIRE finances is maintained.
  • Grants management support: Support in the compliance checks of Safire grantee organisations and prudent disbursement of grants.
  • Capacity building of CSO grantees: where appropriate, support grantees to build their financial management skills and systems.
Logistics
  • Logistics management: tailor existing logistics systems for Safire; organize and oversee all domestic and occasionally regional programme logistics (including arranging flights, accommodation, ground transport workshops, field trips).
  • Project Administration: oversee all project administrations tasks, including petty cash, procurement, and support HR administration.
  • Systems and Policies: support the development of all necessary finance policies, procedures, forms, tools and contribute to other relevant policies in consultation with Options Senior Finance & Operations Manager.
IT
  • IT: take responsibility for the procurement of Safire IT Fixed Assets in line with the Options Procurement Policy, for the creation and maintenance of a Fixed Asset Register covering IT and associated assets and for the procurement and maintenance of an IT Support contract that is appropriate for the number of users that are supported.
Person specification
Qualifications
Bachelor of Science/HND in Accounting or Banking and Finance. Professional qualification is an added advantage.
Experience
  • Relevant experience on a donor funded programme in a similar role
  • IT literate and excellent knowledge and skills in using computer based accounting systems and Microsoft Excel and Word packages
  • Experience of overseeing medium to large sized grants awarded to sub- contracted organisations
  • Experience of managing programme logistics
  • Ability to provide financial analysis for decision-making
Desirable
Experience in preparing and monitoring budgets and developing monitoring and reporting systems
  • Risk analysis and risk management experience
  • Experience in using QuickBooks accounting software
  • Experience of financial capacity assessment and building of small to medium organisations
  • Experience of ensuring compliance to donor and organisation financial, procurement, and management rules
Skills and attributes
  • Excellent planning and prioritisation skills
  • Highly numerate
  • Excellent (proven) interpersonal both oral and written communication skills
  • Strong analytical/problem solving skills
  • Successfully supporting high performing teams and working alongside professional finance teams
  • Strong attention to detail
  • Manages own time effectively to achieve departmental solutions
  • Self-motivated person, able to work without close supervision
Other requirements
  • Strong commitment to human rights, equal opportunities and pro-choice
  • Fluency in English (spoken, written, reading)
Desirable
  • Fluency in Yoruba (spoken, written, reading)
Click here to apply for the job

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