Save the Children recruiting for various positions
Job Opportunities at Save the Children
pendent organization for children in need, with programs in over 120 countries, including the United States. We aim to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives by improving their health, education and economic opportunities. In times of acute crisis, we mobilize rapid assistance to help children recover from the effects of war, conflict and natural disasters. Each year, we and our partners reach millions of children in communities around the world. Join our dedicated and diverse staff in their work to improve the well-being of children everywhere.
Contents
Open Jobs
Consultant - Adaptation and Development of ASRH Toolkits for Adolescent Girls and Boys (Married and Unmarried)
Administration and Logistics Assistant
Driver
Office Assistant
Nutrition Coordinator
Awards Officer
Household Economic Strengthening (HES) Coordinator
Social Work Coordinator
Programme Manager, HIV/TB/Gender
Monitoring & Evaluation Officer
Monitoring and Evaluation Coordinator
Community Mobilization Coordinator
Finance Assistant
Finance Officer
Social Work Assistant
Consultant - Adaptation and Development of ASRH Toolkits for Adolescent Girls and Boys (Married and Unmarried)
Ref No: 190001LZ
Location: Abuja
Employee Status: Fixed Term
Duration of Consultancy: 10 days
Background
Save the Children (SC) Nigeria is implementing Reaching and Empowering Adolescents to make informed Choices for their Health (REACH) in Gombe, Katsina and Zamfara states in Northern Nigeria.
The three year project specifically targets states with some of the worst indicators for adolescents, especially girls, and will focus on rural and hard to reach communities where rates of early marriage, early childbearing, low educational attainment and discriminatory social and gender norms significantly affect the ability of adolescent girls and boys to make decisions and access services to protect and improve their sexual and reproductive health (SRH).
REACH project aims to improve access to high quality, gender-responsive and adolescent-friendly SRH services for unmarried and married adolescent girls and boys; increase the decision-making of married and unmarried girls about their SRH and rights; and improve the integration of civil society contributions and evidence-based best practices in ASRHR policy design and implementation at local and state levels.
REACH will also contribute to Sustainable Development Goal (SDG) 3 (ensure universal access to ASRH services, including FP information and education, and integration of RH into national strategies and programmes); and SDG 5 (achieving gender equality and empowering all women and girls), by:
Improving access to high quality, gender-sensitive and adolescent-friendly SRH services for unmarried and married adolescent girls and boys;
Increasing the decision-making of married and unmarried adolescent girls about their own SRHR; and
Improving the integration of civil society contributions and evidence-based best practices in ASRHR policy design and implementation at local and state levels.
Furthermore, to improve gender equality and positive gender norms through the engagement of VYA, older adolescent girls and boys including men; REACH project has developed a gender transformative toolkits using GREAT, REAL Fathers, “Our First Baby” guide and the “Age and life stage” as building blocks.
Overview of Assigned Task
To achieve this aim, REACH project is sourcing for a seasoned creative illustrator/graphics artist with capability to develop culturally appropriate pictures to convey meanings, provoke thoughts and discussions among the users of the toolkits. The toolkit addresses the ASRH knowledge needs of and life skills for a) married adolescent girls aged 15 -19 and b) married adolescent boys aged 15 -19.
Specifically, the illustrator/graphic artist using the final draft of the toolkit will:
Produce about 89 (eighty-nine) drawings across the eleven modules of the toolkit.
Present the draft illustrations to the ASRH Advisor for review on cultural appropriateness, gender inclusiveness, ability to promote discussion and transference of knowledge
Incorporate the reviews and/or results of field-testing to produce a “camera” ready drawings
Required:
Total cost/unit of each drawing must accompany the application.
Consultancy Deliverables:
Finalized and “print ready” drawings/graphics for inclusion in the toolkits for the following target groups:
Married adolescent girls aged 15 -19
Married adolescent boys aged 15 -19
Key Skills and Experience
HND or ND in Illustrative Arts or Computer Graphics
3 - 5 years’ previous experience in the illustrative arts and designs
Ability to translate written content to graphics
Ability to produce clear and content specific and culturally appropriate drawings
Familiarity with adolescent sexual and reproductive health, including family planning, antenatal care, and safe delivery services will be an added advantage
Application Deadline.
16th, June 2019
go to method of application »
Administration and Logistics Assistant
Ref No: 190001LW
Location: Kano
Employee Status: Fixed Term
Reports to: Field Manager
Role Purpose
The Admin & Logistics Assistant is responsible for managing logistics staff, vehicle fleet, assets, communications, procurement, security and properties to ensure effective, transparent and accountable logistic support to the Save the Children programmes in SC Nigeria.
Liaison with program teams to ensure adequate logistical consideration for coordination and planning of program implementation. Provide technical support and guidance to program teams on logistical elements of distribution & procurement planning.
Key Areas of Accountability
Transport & Fleet:
Managing and tracking of all vehicles on the fleet, including movement planning and day-to-day allocation
Manage, maintain and repair vehicles in safe and efficient working order
Ensure that vehicles are checked on a daily basis, and that regular service and maintenance is carried out as per agreed schedule
Responsible for administering litigations and traffic offenses.
Ensure vehicles have current and lawful documentation.
Manage service agreements related to vehicle maintenance and fuelling. Monitor fuel consumption and submit monthly reports
Receive travel requests, and maintain trip schedules and Staff Movement Board.
Liaise with airlines for flight travel ensuring value for money. Coordinate with incoming and outgoing travelers on pick up an drop times ensuring drivers are briefed of movement plans
Ensure accommodation is arranged for travelers. Ensure best value for money and that travelers are clearly informed well in advance
Asset & Facility Management:
Maintaining up-to-date control of all assets including tracking donor, value, and location, managing staff issue, and recording all asset movements and disposals
Oversee the issuance and return of assets to/from staff
Ensure good condition of assets, and maintain asset condition reports.
Ensure leased properties are in good habitable conditions. Overseeing repairs on these houses, liaising with the caretaker and landlord where necessary.
Establish and maintain a list of contact details for preferred service providers including carpenters, electricians, plumbers, generator servicers and builders and make this list available to staff.
Ensure the data network (internet) is operational. Report any defective IT or office equipment to SCI IT Support.
Procurement and Supply:
Oversee procurement requirements of the Field Office; implement procurement as per approved guidelines, procedures and forms (Purchase Requests, Purchase Orders, Goods Received Notes, etc.)
Check the availability and prices of requested items in the local market; liaise with capital office if procurement must be conducted there
Prepare a weekly summary of all outstanding purchase requisitions, showing the current status of the items and the date which they are expected to be supplied to the projects
Prepare monthly summary reports on the procurement and logistics support functions, identifying problems in operations and solutions proposed
Monitor procurement and logistics support costs in liaison with the Finance officer to ensure that expenditures remain within approved budgets
Ensure the office is well stocked with necessary supplies stationeries and other consumables
Oversee all arrangements for meetings and conferences as required ensuring these are delivered to a high quality and cost effectively
Administration:
Maintain a general document-filing system.
Regularly review and update STEER/Kano office specific information on the SC official website.
Manage calendars and arrangement of meetings for Senior staff
Ad hoc typing & photocopying for Senior Staff
Co-ordinate and maintain the SC Kano Office resource centre documentation system: receiving and filing official documents, publications, manuals, text and other materials in an easily retrievable manner and ensuring the security of all materials, text and documents in the centre.
Assist in the production and publications of all STEER official text, reports and other material in consultation with the Field Programmes Manager.
Manage day-to-day upkeep of and administrations for agreements, including seeking resolution i.e for issues with IT, Internet system and phone lines.
Other - Other ad hoc tasks as requested by Line Manager.
Coordination:
Maintain and regularly update current contact database of other INGO organizations, donors and embassies.
Maintain and where necessary develop shared electronic & manual files to ensure easy access to information.
Co-ordinate and maintain the SCI resource centre documentation system: receiving and filing official documents, publications, manuals, text and other materials in an easily retrievable manner and ensuring the security of all materials, text and documents in the centre.
Manage the diaries of the Base Managers where required.
Ensure the regular collection and dissemination of the mail and courier.
Administration & Reports:
Maintain all logistic files in an organized, accurate and up to date manner
Line manage, coordinate, monitor and guide the work of the drivers, cleaners and guards and any other logistics support by managing performance on an on-going basis
Produce weekly procurement tracker and send to programmes and capital office
Produce logistics site report, vehicle and generator cost performance report.
Update Asset Register and send to capital office every month
Update the vehicle cost schedule and produce regular vehicle performance and cost reports and send to capital office once per month.
Comply with all relevant Save the Children policies and procedures with respect to child protection, code of conduct, fraud, health and safety, equal opportunities and other relevant policies
Work in close collaboration with the finance and administration departments to ensure effective operations and strong team spirit
Carry out any other tasks required by the line manager
Skills and Behaviours (our Values in Practice)
Accountability:
Accuracy and timeliness in all areas of responsibility
High level of accuracy in work, and ability to analyse complex sets of relationships and situations
Holds self and others accountable
Ambition:
Creating best-in-class EA function
Future-orientated, thinks pro-actively
Collaboration:
Working effectively with stakeholders to achieve common goals
Excellent communication and interpersonal skills
Builds and maintains effective relationships, with their team, colleagues, members and external partners
Approachable, good listener, easy to talk to
Creativity:
Designing more effective admin systems
Willing to take disciplined risks
Integrity:
Honest, encourages openness and transparency, demonstrates highest levels of integrity.
Skills & Experience
Administrative & General Skills:
Level of Education – Degree
Communication & Interpersonal Skill Level - Excellent
Language Requirements – English - Excellent
Level of IT Expertise Required - Good
Experience Expectations:
Desired Number of Years Prior Experience in a Similar Role – 2
Experience in procurement and logistics with INGO
Experience in a relatively insecure field based environment
Working Conditions
Ability and willingness to travel to projects and stay in basic conditions when necessary
go to method of application »
Driver
Ref No: 190001LW
Location: Kano
Employee Status: Fixed Term
Reports to: Field Manager
Role Purpose
The Admin & Logistics Assistant is responsible for managing logistics staff, vehicle fleet, assets, communications, procurement, security and properties to ensure effective, transparent and accountable logistic support to the Save the Children programmes in SC Nigeria.
Liaison with program teams to ensure adequate logistical consideration for coordination and planning of program implementation. Provide technical support and guidance to program teams on logistical elements of distribution & procurement planning.
Key Areas of Accountability
Transport & Fleet:
Managing and tracking of all vehicles on the fleet, including movement planning and day-to-day allocation
Manage, maintain and repair vehicles in safe and efficient working order
Ensure that vehicles are checked on a daily basis, and that regular service and maintenance is carried out as per agreed schedule
Responsible for administering litigations and traffic offenses.
Ensure vehicles have current and lawful documentation.
Manage service agreements related to vehicle maintenance and fuelling. Monitor fuel consumption and submit monthly reports
Receive travel requests, and maintain trip schedules and Staff Movement Board.
Liaise with airlines for flight travel ensuring value for money. Coordinate with incoming and outgoing travelers on pick up an drop times ensuring drivers are briefed of movement plans
Ensure accommodation is arranged for travelers. Ensure best value for money and that travelers are clearly informed well in advance
Asset & Facility Management:
Maintaining up-to-date control of all assets including tracking donor, value, and location, managing staff issue, and recording all asset movements and disposals
Oversee the issuance and return of assets to/from staff
Ensure good condition of assets, and maintain asset condition reports.
Ensure leased properties are in good habitable conditions. Overseeing repairs on these houses, liaising with the caretaker and landlord where necessary.
Establish and maintain a list of contact details for preferred service providers including carpenters, electricians, plumbers, generator servicers and builders and make this list available to staff.
Ensure the data network (internet) is operational. Report any defective IT or office equipment to SCI IT Support.
Procurement and Supply:
Oversee procurement requirements of the Field Office; implement procurement as per approved guidelines, procedures and forms (Purchase Requests, Purchase Orders, Goods Received Notes, etc.)
Check the availability and prices of requested items in the local market; liaise with capital office if procurement must be conducted there
Prepare a weekly summary of all outstanding purchase requisitions, showing the current status of the items and the date which they are expected to be supplied to the projects
Prepare monthly summary reports on the procurement and logistics support functions, identifying problems in operations and solutions proposed
Monitor procurement and logistics support costs in liaison with the Finance officer to ensure that expenditures remain within approved budgets
Ensure the office is well stocked with necessary supplies stationeries and other consumables
Oversee all arrangements for meetings and conferences as required ensuring these are delivered to a high quality and cost effectively
Administration:
Maintain a general document-filing system.
Regularly review and update STEER/Kano office specific information on the SC official website.
Manage calendars and arrangement of meetings for Senior staff
Ad hoc typing & photocopying for Senior Staff
Co-ordinate and maintain the SC Kano Office resource centre documentation system: receiving and filing official documents, publications, manuals, text and other materials in an easily retrievable manner and ensuring the security of all materials, text and documents in the centre.
Assist in the production and publications of all STEER official text, reports and other material in consultation with the Field Programmes Manager.
Manage day-to-day upkeep of and administrations for agreements, including seeking resolution i.e for issues with IT, Internet system and phone lines.
Other - Other ad hoc tasks as requested by Line Manager.
Coordination:
Maintain and regularly update current contact database of other INGO organizations, donors and embassies.
Maintain and where necessary develop shared electronic & manual files to ensure easy access to information.
Co-ordinate and maintain the SCI resource centre documentation system: receiving and filing official documents, publications, manuals, text and other materials in an easily retrievable manner and ensuring the security of all materials, text and documents in the centre.
Manage the diaries of the Base Managers where required.
Ensure the regular collection and dissemination of the mail and courier.
Administration & Reports:
Maintain all logistic files in an organized, accurate and up to date manner
Line manage, coordinate, monitor and guide the work of the drivers, cleaners and guards and any other logistics support by managing performance on an on-going basis
Produce weekly procurement tracker and send to programmes and capital office
Produce logistics site report, vehicle and generator cost performance report.
Update Asset Register and send to capital office every month
Update the vehicle cost schedule and produce regular vehicle performance and cost reports and send to capital office once per month.
Comply with all relevant Save the Children policies and procedures with respect to child protection, code of conduct, fraud, health and safety, equal opportunities and other relevant policies
Work in close collaboration with the finance and administration departments to ensure effective operations and strong team spirit
Carry out any other tasks required by the line manager
Skills and Behaviours (our Values in Practice)
Accountability:
Accuracy and timeliness in all areas of responsibility
High level of accuracy in work, and ability to analyse complex sets of relationships and situations
Holds self and others accountable
Ambition:
Creating best-in-class EA function
Future-orientated, thinks pro-actively
Collaboration:
Working effectively with stakeholders to achieve common goals
Excellent communication and interpersonal skills
Builds and maintains effective relationships, with their team, colleagues, members and external partners
Approachable, good listener, easy to talk to
Creativity:
Designing more effective admin systems
Willing to take disciplined risks
Integrity:
Honest, encourages openness and transparency, demonstrates highest levels of integrity.
Skills & Experience
Administrative & General Skills:
Level of Education – Degree
Communication & Interpersonal Skill Level - Excellent
Language Requirements – English - Excellent
Level of IT Expertise Required - Good
Experience Expectations:
Desired Number of Years Prior Experience in a Similar Role – 2
Experience in procurement and logistics with INGO
Experience in a relatively insecure field based environment
Working Conditions
Ability and willingness to travel to projects and stay in basic conditions when necessary
go to method of application »
Driver
Job ref.: 190001LU
Locations: Kano and Bauchi
Employee Status: Fixed Term
Reports to: Admin & Logistic Assistant
Role Purpose
The driver is responsible for the safe driving of Save the Children International vehicle, staff and Assets.
The Driver will ensure cleaning, proper maintenance of vehicles in compliance with the Driver’s handbook and safe driving standards, ensuring the vehicle is fuelled in time for trips and the proper management of the fuel supply for that vehicle.
The driver should do so in accordance with SC policies and procedures.
Key Areas of Accountabilities
Documentation:
Maintain the vehicle log and fuel consumption documentation
Keep the Vehicle Documents Folder up-to-date:
Support the Head Driver with the Vehicle Usage report, including trip use, mileage and fuel consumption.
Maintain a valid driver license, registration and valid permits all the time
Control of Vehicles:
Ensure that all vehicle journeys are authorized in advance by Line Managers.
Ensure that all vehicle journeys are to be recorded in the log book at the start and completion of the journey
Ensure that the keys and vehicle documents are kept in a secure place when the vehicle is not in use.
Ensure that s/he wears the vehicle safety belt and all passengers also wear seat belts before driving the vehicle.
On the road:
Ensure that the line manager is immediately informed of any accidents, the Accident report is filled immediately and the accident reported to the police as soon as possible.
Ensures safety of passengers at all times
Safe transport of all staff, equipment, and materials
Save the Children has a no passenger policy – this relates to all non agency personnel and is for reasons of safety, the continuance and equity of the programme.
Save the Children may give lifts to agency and Governmental staff on occasion for the benefit of the programme – see passenger policy for details.
SCI reserves the right to refuse entry to a vehicle any staff member without identification documents or who cannot be identified by SC staff.
In the event of a medical emergency lifts may be given on prior approval of the programme manager – see passenger policy for details.
Vehicle Checks:
Check the vehicle prior to its use in the morning and after use
Check the vehicle before departing from work.
Check, on taking over a vehicle, that the items listed on the Vehicle Check List and the items listed in the Vehicle Tools and Materials Inventory are present and in full functioning order.
Vehicle Defects:
A driver is to check for vehicle defects and damage to the vehicle and ensure that he reports them to his line manager. After consulting a mechanic, the line manager will make the decision as to whether the vehicle should be taken off the road for repair.
Report and supervise all maintenance and repair needs of assign vehicle.
Cleanliness & Visibility:
The driver is responsible for ensuring that his vehicle is kept clean on the outside and inside at all times. The driver is also to keep the vehicle tidy and ensure that all rubbish is removed from the vehicle after a journey.
Driver is to ensure SCUK visibility protocols are adhered to at all times.
Other:
Follow and abide by the traffic rules, SC regulations, driver safety manual and any other instructions given by the Line Manager
Maintain all vehicle’s safety equipment, as per vehicle safety kit, in liaison with the logistics officer – including first aid kit, communication equipment, tow rope and fire extinguisher
Work after duty hours or holidays as and when required and with prior notice from line manager
Perform any other relevant and appropriate requested by the Line Manager
Skills & Experience
Administrative & General Skills:
A full and clean driving license
Should have 3-5 years experience of professional driving.
Prior experience as a driver in an international NGO, UN agency or private company
Ability to multi-task and work calmly under pressure is essential for this position.
Excellent interpersonal skills and demonstrated ability to lead and work effectively in insecure environments is critical.
Some practical experience of user vehicle maintenance.
Personal Qualities:
A proactive and flexible approach to work
An ability to work with minimum supervision
A systematic approach to work
A people orientated person who enjoys working in a team
A keen interest in self development
A reliable, polite and professional attitude to ensure SCI is perceived as such.
Working knowledge of the Save the Children Emergency Manual, Sphere, and Convention on the Rights of the Child.
Strong oral and written English language communication skills required.
Ability to speak Hausa language fluently.
The capacity and willingness to be extremely flexible and accommodating in difficult and frustrating working circumstances is required.
Desirable:
Any additional skills and/or experience that could be used by Save the Children would be taken into account in the selection process.
A heavy goods driving license.
Skills and Behaviours (our Values in Practice):
Accountability:
Accuracy and timeliness in all areas of responsibility
High level of accuracy in work, and ability to analyse complex sets of relationships and situations
Holds self and others accountable
Ambition:
Creating best-in-class EA function
Future-orientated, thinks pro-actively
Collaboration:
Working effectively with stakeholders to achieve common goals
Excellent communication and interpersonal skills
Builds and maintains effective relationships, with their team, colleagues, members and external partners
Approachable, good listener, easy to talk to
Creativity:
Designing more effective admin systems
Willing to take disciplined risks
Integrity:
Honest, encourages openness and transparency, demonstrates highest levels of integrity.
go to method of application
Method of Application
Use the link(s) below to apply on company website.
,https://stcuk.taleo.net/careersection/ex/jobdetail.ftl?job=190001LZ&tz=GMT%2B01%3A00&tzname=Africa%2FLagos
Administrative and logistics Assistant
https://stcuk.taleo.net/careersection/ex/jobdetail.ftl?job=190001LW&tz=GMT%2B01%3A00&tzname=Africa%2FLagos
Driver
https://stcuk.taleo.net/careersection/ex/jobdetail.ftl?job=190001LU&tz=GMT%2B01%3A00&tzname=Africa%2FLagos
pendent organization for children in need, with programs in over 120 countries, including the United States. We aim to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives by improving their health, education and economic opportunities. In times of acute crisis, we mobilize rapid assistance to help children recover from the effects of war, conflict and natural disasters. Each year, we and our partners reach millions of children in communities around the world. Join our dedicated and diverse staff in their work to improve the well-being of children everywhere.
Contents
Open Jobs
Consultant - Adaptation and Development of ASRH Toolkits for Adolescent Girls and Boys (Married and Unmarried)
Administration and Logistics Assistant
Driver
Office Assistant
Nutrition Coordinator
Awards Officer
Household Economic Strengthening (HES) Coordinator
Social Work Coordinator
Programme Manager, HIV/TB/Gender
Monitoring & Evaluation Officer
Monitoring and Evaluation Coordinator
Community Mobilization Coordinator
Finance Assistant
Finance Officer
Social Work Assistant
Consultant - Adaptation and Development of ASRH Toolkits for Adolescent Girls and Boys (Married and Unmarried)
Ref No: 190001LZ
Location: Abuja
Employee Status: Fixed Term
Duration of Consultancy: 10 days
Background
Save the Children (SC) Nigeria is implementing Reaching and Empowering Adolescents to make informed Choices for their Health (REACH) in Gombe, Katsina and Zamfara states in Northern Nigeria.
The three year project specifically targets states with some of the worst indicators for adolescents, especially girls, and will focus on rural and hard to reach communities where rates of early marriage, early childbearing, low educational attainment and discriminatory social and gender norms significantly affect the ability of adolescent girls and boys to make decisions and access services to protect and improve their sexual and reproductive health (SRH).
REACH project aims to improve access to high quality, gender-responsive and adolescent-friendly SRH services for unmarried and married adolescent girls and boys; increase the decision-making of married and unmarried girls about their SRH and rights; and improve the integration of civil society contributions and evidence-based best practices in ASRHR policy design and implementation at local and state levels.
REACH will also contribute to Sustainable Development Goal (SDG) 3 (ensure universal access to ASRH services, including FP information and education, and integration of RH into national strategies and programmes); and SDG 5 (achieving gender equality and empowering all women and girls), by:
Improving access to high quality, gender-sensitive and adolescent-friendly SRH services for unmarried and married adolescent girls and boys;
Increasing the decision-making of married and unmarried adolescent girls about their own SRHR; and
Improving the integration of civil society contributions and evidence-based best practices in ASRHR policy design and implementation at local and state levels.
Furthermore, to improve gender equality and positive gender norms through the engagement of VYA, older adolescent girls and boys including men; REACH project has developed a gender transformative toolkits using GREAT, REAL Fathers, “Our First Baby” guide and the “Age and life stage” as building blocks.
Overview of Assigned Task
To achieve this aim, REACH project is sourcing for a seasoned creative illustrator/graphics artist with capability to develop culturally appropriate pictures to convey meanings, provoke thoughts and discussions among the users of the toolkits. The toolkit addresses the ASRH knowledge needs of and life skills for a) married adolescent girls aged 15 -19 and b) married adolescent boys aged 15 -19.
Specifically, the illustrator/graphic artist using the final draft of the toolkit will:
Produce about 89 (eighty-nine) drawings across the eleven modules of the toolkit.
Present the draft illustrations to the ASRH Advisor for review on cultural appropriateness, gender inclusiveness, ability to promote discussion and transference of knowledge
Incorporate the reviews and/or results of field-testing to produce a “camera” ready drawings
Required:
Total cost/unit of each drawing must accompany the application.
Consultancy Deliverables:
Finalized and “print ready” drawings/graphics for inclusion in the toolkits for the following target groups:
Married adolescent girls aged 15 -19
Married adolescent boys aged 15 -19
Key Skills and Experience
HND or ND in Illustrative Arts or Computer Graphics
3 - 5 years’ previous experience in the illustrative arts and designs
Ability to translate written content to graphics
Ability to produce clear and content specific and culturally appropriate drawings
Familiarity with adolescent sexual and reproductive health, including family planning, antenatal care, and safe delivery services will be an added advantage
Application Deadline.
16th, June 2019
go to method of application »
Administration and Logistics Assistant
Ref No: 190001LW
Location: Kano
Employee Status: Fixed Term
Reports to: Field Manager
Role Purpose
The Admin & Logistics Assistant is responsible for managing logistics staff, vehicle fleet, assets, communications, procurement, security and properties to ensure effective, transparent and accountable logistic support to the Save the Children programmes in SC Nigeria.
Liaison with program teams to ensure adequate logistical consideration for coordination and planning of program implementation. Provide technical support and guidance to program teams on logistical elements of distribution & procurement planning.
Key Areas of Accountability
Transport & Fleet:
Managing and tracking of all vehicles on the fleet, including movement planning and day-to-day allocation
Manage, maintain and repair vehicles in safe and efficient working order
Ensure that vehicles are checked on a daily basis, and that regular service and maintenance is carried out as per agreed schedule
Responsible for administering litigations and traffic offenses.
Ensure vehicles have current and lawful documentation.
Manage service agreements related to vehicle maintenance and fuelling. Monitor fuel consumption and submit monthly reports
Receive travel requests, and maintain trip schedules and Staff Movement Board.
Liaise with airlines for flight travel ensuring value for money. Coordinate with incoming and outgoing travelers on pick up an drop times ensuring drivers are briefed of movement plans
Ensure accommodation is arranged for travelers. Ensure best value for money and that travelers are clearly informed well in advance
Asset & Facility Management:
Maintaining up-to-date control of all assets including tracking donor, value, and location, managing staff issue, and recording all asset movements and disposals
Oversee the issuance and return of assets to/from staff
Ensure good condition of assets, and maintain asset condition reports.
Ensure leased properties are in good habitable conditions. Overseeing repairs on these houses, liaising with the caretaker and landlord where necessary.
Establish and maintain a list of contact details for preferred service providers including carpenters, electricians, plumbers, generator servicers and builders and make this list available to staff.
Ensure the data network (internet) is operational. Report any defective IT or office equipment to SCI IT Support.
Procurement and Supply:
Oversee procurement requirements of the Field Office; implement procurement as per approved guidelines, procedures and forms (Purchase Requests, Purchase Orders, Goods Received Notes, etc.)
Check the availability and prices of requested items in the local market; liaise with capital office if procurement must be conducted there
Prepare a weekly summary of all outstanding purchase requisitions, showing the current status of the items and the date which they are expected to be supplied to the projects
Prepare monthly summary reports on the procurement and logistics support functions, identifying problems in operations and solutions proposed
Monitor procurement and logistics support costs in liaison with the Finance officer to ensure that expenditures remain within approved budgets
Ensure the office is well stocked with necessary supplies stationeries and other consumables
Oversee all arrangements for meetings and conferences as required ensuring these are delivered to a high quality and cost effectively
Administration:
Maintain a general document-filing system.
Regularly review and update STEER/Kano office specific information on the SC official website.
Manage calendars and arrangement of meetings for Senior staff
Ad hoc typing & photocopying for Senior Staff
Co-ordinate and maintain the SC Kano Office resource centre documentation system: receiving and filing official documents, publications, manuals, text and other materials in an easily retrievable manner and ensuring the security of all materials, text and documents in the centre.
Assist in the production and publications of all STEER official text, reports and other material in consultation with the Field Programmes Manager.
Manage day-to-day upkeep of and administrations for agreements, including seeking resolution i.e for issues with IT, Internet system and phone lines.
Other - Other ad hoc tasks as requested by Line Manager.
Coordination:
Maintain and regularly update current contact database of other INGO organizations, donors and embassies.
Maintain and where necessary develop shared electronic & manual files to ensure easy access to information.
Co-ordinate and maintain the SCI resource centre documentation system: receiving and filing official documents, publications, manuals, text and other materials in an easily retrievable manner and ensuring the security of all materials, text and documents in the centre.
Manage the diaries of the Base Managers where required.
Ensure the regular collection and dissemination of the mail and courier.
Administration & Reports:
Maintain all logistic files in an organized, accurate and up to date manner
Line manage, coordinate, monitor and guide the work of the drivers, cleaners and guards and any other logistics support by managing performance on an on-going basis
Produce weekly procurement tracker and send to programmes and capital office
Produce logistics site report, vehicle and generator cost performance report.
Update Asset Register and send to capital office every month
Update the vehicle cost schedule and produce regular vehicle performance and cost reports and send to capital office once per month.
Comply with all relevant Save the Children policies and procedures with respect to child protection, code of conduct, fraud, health and safety, equal opportunities and other relevant policies
Work in close collaboration with the finance and administration departments to ensure effective operations and strong team spirit
Carry out any other tasks required by the line manager
Skills and Behaviours (our Values in Practice)
Accountability:
Accuracy and timeliness in all areas of responsibility
High level of accuracy in work, and ability to analyse complex sets of relationships and situations
Holds self and others accountable
Ambition:
Creating best-in-class EA function
Future-orientated, thinks pro-actively
Collaboration:
Working effectively with stakeholders to achieve common goals
Excellent communication and interpersonal skills
Builds and maintains effective relationships, with their team, colleagues, members and external partners
Approachable, good listener, easy to talk to
Creativity:
Designing more effective admin systems
Willing to take disciplined risks
Integrity:
Honest, encourages openness and transparency, demonstrates highest levels of integrity.
Skills & Experience
Administrative & General Skills:
Level of Education – Degree
Communication & Interpersonal Skill Level - Excellent
Language Requirements – English - Excellent
Level of IT Expertise Required - Good
Experience Expectations:
Desired Number of Years Prior Experience in a Similar Role – 2
Experience in procurement and logistics with INGO
Experience in a relatively insecure field based environment
Working Conditions
Ability and willingness to travel to projects and stay in basic conditions when necessary
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Driver
Ref No: 190001LW
Location: Kano
Employee Status: Fixed Term
Reports to: Field Manager
Role Purpose
The Admin & Logistics Assistant is responsible for managing logistics staff, vehicle fleet, assets, communications, procurement, security and properties to ensure effective, transparent and accountable logistic support to the Save the Children programmes in SC Nigeria.
Liaison with program teams to ensure adequate logistical consideration for coordination and planning of program implementation. Provide technical support and guidance to program teams on logistical elements of distribution & procurement planning.
Key Areas of Accountability
Transport & Fleet:
Managing and tracking of all vehicles on the fleet, including movement planning and day-to-day allocation
Manage, maintain and repair vehicles in safe and efficient working order
Ensure that vehicles are checked on a daily basis, and that regular service and maintenance is carried out as per agreed schedule
Responsible for administering litigations and traffic offenses.
Ensure vehicles have current and lawful documentation.
Manage service agreements related to vehicle maintenance and fuelling. Monitor fuel consumption and submit monthly reports
Receive travel requests, and maintain trip schedules and Staff Movement Board.
Liaise with airlines for flight travel ensuring value for money. Coordinate with incoming and outgoing travelers on pick up an drop times ensuring drivers are briefed of movement plans
Ensure accommodation is arranged for travelers. Ensure best value for money and that travelers are clearly informed well in advance
Asset & Facility Management:
Maintaining up-to-date control of all assets including tracking donor, value, and location, managing staff issue, and recording all asset movements and disposals
Oversee the issuance and return of assets to/from staff
Ensure good condition of assets, and maintain asset condition reports.
Ensure leased properties are in good habitable conditions. Overseeing repairs on these houses, liaising with the caretaker and landlord where necessary.
Establish and maintain a list of contact details for preferred service providers including carpenters, electricians, plumbers, generator servicers and builders and make this list available to staff.
Ensure the data network (internet) is operational. Report any defective IT or office equipment to SCI IT Support.
Procurement and Supply:
Oversee procurement requirements of the Field Office; implement procurement as per approved guidelines, procedures and forms (Purchase Requests, Purchase Orders, Goods Received Notes, etc.)
Check the availability and prices of requested items in the local market; liaise with capital office if procurement must be conducted there
Prepare a weekly summary of all outstanding purchase requisitions, showing the current status of the items and the date which they are expected to be supplied to the projects
Prepare monthly summary reports on the procurement and logistics support functions, identifying problems in operations and solutions proposed
Monitor procurement and logistics support costs in liaison with the Finance officer to ensure that expenditures remain within approved budgets
Ensure the office is well stocked with necessary supplies stationeries and other consumables
Oversee all arrangements for meetings and conferences as required ensuring these are delivered to a high quality and cost effectively
Administration:
Maintain a general document-filing system.
Regularly review and update STEER/Kano office specific information on the SC official website.
Manage calendars and arrangement of meetings for Senior staff
Ad hoc typing & photocopying for Senior Staff
Co-ordinate and maintain the SC Kano Office resource centre documentation system: receiving and filing official documents, publications, manuals, text and other materials in an easily retrievable manner and ensuring the security of all materials, text and documents in the centre.
Assist in the production and publications of all STEER official text, reports and other material in consultation with the Field Programmes Manager.
Manage day-to-day upkeep of and administrations for agreements, including seeking resolution i.e for issues with IT, Internet system and phone lines.
Other - Other ad hoc tasks as requested by Line Manager.
Coordination:
Maintain and regularly update current contact database of other INGO organizations, donors and embassies.
Maintain and where necessary develop shared electronic & manual files to ensure easy access to information.
Co-ordinate and maintain the SCI resource centre documentation system: receiving and filing official documents, publications, manuals, text and other materials in an easily retrievable manner and ensuring the security of all materials, text and documents in the centre.
Manage the diaries of the Base Managers where required.
Ensure the regular collection and dissemination of the mail and courier.
Administration & Reports:
Maintain all logistic files in an organized, accurate and up to date manner
Line manage, coordinate, monitor and guide the work of the drivers, cleaners and guards and any other logistics support by managing performance on an on-going basis
Produce weekly procurement tracker and send to programmes and capital office
Produce logistics site report, vehicle and generator cost performance report.
Update Asset Register and send to capital office every month
Update the vehicle cost schedule and produce regular vehicle performance and cost reports and send to capital office once per month.
Comply with all relevant Save the Children policies and procedures with respect to child protection, code of conduct, fraud, health and safety, equal opportunities and other relevant policies
Work in close collaboration with the finance and administration departments to ensure effective operations and strong team spirit
Carry out any other tasks required by the line manager
Skills and Behaviours (our Values in Practice)
Accountability:
Accuracy and timeliness in all areas of responsibility
High level of accuracy in work, and ability to analyse complex sets of relationships and situations
Holds self and others accountable
Ambition:
Creating best-in-class EA function
Future-orientated, thinks pro-actively
Collaboration:
Working effectively with stakeholders to achieve common goals
Excellent communication and interpersonal skills
Builds and maintains effective relationships, with their team, colleagues, members and external partners
Approachable, good listener, easy to talk to
Creativity:
Designing more effective admin systems
Willing to take disciplined risks
Integrity:
Honest, encourages openness and transparency, demonstrates highest levels of integrity.
Skills & Experience
Administrative & General Skills:
Level of Education – Degree
Communication & Interpersonal Skill Level - Excellent
Language Requirements – English - Excellent
Level of IT Expertise Required - Good
Experience Expectations:
Desired Number of Years Prior Experience in a Similar Role – 2
Experience in procurement and logistics with INGO
Experience in a relatively insecure field based environment
Working Conditions
Ability and willingness to travel to projects and stay in basic conditions when necessary
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Driver
Job ref.: 190001LU
Locations: Kano and Bauchi
Employee Status: Fixed Term
Reports to: Admin & Logistic Assistant
Role Purpose
The driver is responsible for the safe driving of Save the Children International vehicle, staff and Assets.
The Driver will ensure cleaning, proper maintenance of vehicles in compliance with the Driver’s handbook and safe driving standards, ensuring the vehicle is fuelled in time for trips and the proper management of the fuel supply for that vehicle.
The driver should do so in accordance with SC policies and procedures.
Key Areas of Accountabilities
Documentation:
Maintain the vehicle log and fuel consumption documentation
Keep the Vehicle Documents Folder up-to-date:
Support the Head Driver with the Vehicle Usage report, including trip use, mileage and fuel consumption.
Maintain a valid driver license, registration and valid permits all the time
Control of Vehicles:
Ensure that all vehicle journeys are authorized in advance by Line Managers.
Ensure that all vehicle journeys are to be recorded in the log book at the start and completion of the journey
Ensure that the keys and vehicle documents are kept in a secure place when the vehicle is not in use.
Ensure that s/he wears the vehicle safety belt and all passengers also wear seat belts before driving the vehicle.
On the road:
Ensure that the line manager is immediately informed of any accidents, the Accident report is filled immediately and the accident reported to the police as soon as possible.
Ensures safety of passengers at all times
Safe transport of all staff, equipment, and materials
Save the Children has a no passenger policy – this relates to all non agency personnel and is for reasons of safety, the continuance and equity of the programme.
Save the Children may give lifts to agency and Governmental staff on occasion for the benefit of the programme – see passenger policy for details.
SCI reserves the right to refuse entry to a vehicle any staff member without identification documents or who cannot be identified by SC staff.
In the event of a medical emergency lifts may be given on prior approval of the programme manager – see passenger policy for details.
Vehicle Checks:
Check the vehicle prior to its use in the morning and after use
Check the vehicle before departing from work.
Check, on taking over a vehicle, that the items listed on the Vehicle Check List and the items listed in the Vehicle Tools and Materials Inventory are present and in full functioning order.
Vehicle Defects:
A driver is to check for vehicle defects and damage to the vehicle and ensure that he reports them to his line manager. After consulting a mechanic, the line manager will make the decision as to whether the vehicle should be taken off the road for repair.
Report and supervise all maintenance and repair needs of assign vehicle.
Cleanliness & Visibility:
The driver is responsible for ensuring that his vehicle is kept clean on the outside and inside at all times. The driver is also to keep the vehicle tidy and ensure that all rubbish is removed from the vehicle after a journey.
Driver is to ensure SCUK visibility protocols are adhered to at all times.
Other:
Follow and abide by the traffic rules, SC regulations, driver safety manual and any other instructions given by the Line Manager
Maintain all vehicle’s safety equipment, as per vehicle safety kit, in liaison with the logistics officer – including first aid kit, communication equipment, tow rope and fire extinguisher
Work after duty hours or holidays as and when required and with prior notice from line manager
Perform any other relevant and appropriate requested by the Line Manager
Skills & Experience
Administrative & General Skills:
A full and clean driving license
Should have 3-5 years experience of professional driving.
Prior experience as a driver in an international NGO, UN agency or private company
Ability to multi-task and work calmly under pressure is essential for this position.
Excellent interpersonal skills and demonstrated ability to lead and work effectively in insecure environments is critical.
Some practical experience of user vehicle maintenance.
Personal Qualities:
A proactive and flexible approach to work
An ability to work with minimum supervision
A systematic approach to work
A people orientated person who enjoys working in a team
A keen interest in self development
A reliable, polite and professional attitude to ensure SCI is perceived as such.
Working knowledge of the Save the Children Emergency Manual, Sphere, and Convention on the Rights of the Child.
Strong oral and written English language communication skills required.
Ability to speak Hausa language fluently.
The capacity and willingness to be extremely flexible and accommodating in difficult and frustrating working circumstances is required.
Desirable:
Any additional skills and/or experience that could be used by Save the Children would be taken into account in the selection process.
A heavy goods driving license.
Skills and Behaviours (our Values in Practice):
Accountability:
Accuracy and timeliness in all areas of responsibility
High level of accuracy in work, and ability to analyse complex sets of relationships and situations
Holds self and others accountable
Ambition:
Creating best-in-class EA function
Future-orientated, thinks pro-actively
Collaboration:
Working effectively with stakeholders to achieve common goals
Excellent communication and interpersonal skills
Builds and maintains effective relationships, with their team, colleagues, members and external partners
Approachable, good listener, easy to talk to
Creativity:
Designing more effective admin systems
Willing to take disciplined risks
Integrity:
Honest, encourages openness and transparency, demonstrates highest levels of integrity.
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Method of Application
Use the link(s) below to apply on company website.
,https://stcuk.taleo.net/careersection/ex/jobdetail.ftl?job=190001LZ&tz=GMT%2B01%3A00&tzname=Africa%2FLagos
Administrative and logistics Assistant
https://stcuk.taleo.net/careersection/ex/jobdetail.ftl?job=190001LW&tz=GMT%2B01%3A00&tzname=Africa%2FLagos
Driver
https://stcuk.taleo.net/careersection/ex/jobdetail.ftl?job=190001LU&tz=GMT%2B01%3A00&tzname=Africa%2FLagos
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