FHI360 recruiting Administrative Assistant
Position Title: Administrative Assistant
Location: Maiduguri
Supervisor: Operations Manager
Basic Function:
Under the direction of the Operations Manager, the Administrative Assistant will provide administrative and logistical support for assigned staff members
Duties and responsibilities:
Coordinate necessary arrangements for visitors, including travel logistics, meetings with staff and other organizations. For final versions, type, format, edit correspondence, papers, reports, proposals, sub-agreements, purchase requisitions, and other written work generated by assigned staff members. Assist in the coordination of departmental/zonal budget and procurements; generate reports to assist in financial management reporting. Compose general correspondence, schedules and memoranda as needed. Assist with production of non-routine publications, e.g. specific brochures. Assist with production of presentation materials for staff members. Use initiative to improve work flow and improve systems for clerical functions. Prepare minutes for meetings and follow up with staff members for action items. Develop and manage a database and record keeping system for assigned areas. Organize and set-up internal meetings. Perform any other duties as assigned.
Knowledge, skills and abilities:
Knowledge of general office practices and administrative procedures. Report to supervisor on variances and status on regular basis. Resourceful in gathering and providing information. Knowledge of budget preparation and monitoring. Excellent written, oral, interpersonal and organization skills. Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors and recipients of assistance. Well developed computer skills, including knowledge of Microsoft office products.
Typing skills.
Qualifications and requirements:
University degree, recognized equivalent or HND. Minimum of 1 year experience in NGO is required Familiarity with international NGO is an advantage. Familiarity with administrative and secretarial skills is an advantage. Experience with large complex organization is preferred.
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.
Please click here to continue searching FHI 360's Career Portal.
FHI 360 is an equal opportunity and affirmative action employer. FHI 360 is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.
Method of application
019201231
Location: Maiduguri
Supervisor: Operations Manager
Basic Function:
Under the direction of the Operations Manager, the Administrative Assistant will provide administrative and logistical support for assigned staff members
Duties and responsibilities:
Coordinate necessary arrangements for visitors, including travel logistics, meetings with staff and other organizations. For final versions, type, format, edit correspondence, papers, reports, proposals, sub-agreements, purchase requisitions, and other written work generated by assigned staff members. Assist in the coordination of departmental/zonal budget and procurements; generate reports to assist in financial management reporting. Compose general correspondence, schedules and memoranda as needed. Assist with production of non-routine publications, e.g. specific brochures. Assist with production of presentation materials for staff members. Use initiative to improve work flow and improve systems for clerical functions. Prepare minutes for meetings and follow up with staff members for action items. Develop and manage a database and record keeping system for assigned areas. Organize and set-up internal meetings. Perform any other duties as assigned.
Knowledge, skills and abilities:
Knowledge of general office practices and administrative procedures. Report to supervisor on variances and status on regular basis. Resourceful in gathering and providing information. Knowledge of budget preparation and monitoring. Excellent written, oral, interpersonal and organization skills. Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors and recipients of assistance. Well developed computer skills, including knowledge of Microsoft office products.
Typing skills.
Qualifications and requirements:
University degree, recognized equivalent or HND. Minimum of 1 year experience in NGO is required Familiarity with international NGO is an advantage. Familiarity with administrative and secretarial skills is an advantage. Experience with large complex organization is preferred.
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.
Please click here to continue searching FHI 360's Career Portal.
FHI 360 is an equal opportunity and affirmative action employer. FHI 360 is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.
Method of application
019201231
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