Malaria Consortium recruiting Field finance officer and others
Job Opportunities at Malaria Consortium
Posted on: 3 June, 2019
Malaria Consortium is one of the world’s leading non-profit organisations specialising in the comprehensive prevention, control and treatment of malaria and other communicable diseases among vulnerable and under privileged populations. We increasingly find our work on malaria can be effectively integrated with other similar public health interventions for greater impact and therefore expanded our remit to include child health and neglected tropical disease interventions.
Contents
Open Jobs
Field Finance Officer
Field Finance Officer
Supply Chain and Admin Officer
State Project Manager
Malaria Consortium is one of the world’s leading non-profit organisations specialising in the comprehensive prevention, control and treatment of malaria and other communicable diseases among vulnerable and under privileged populations. We increasingly find our work on malaria can be effectively integrated with other similar public health interventions for greater impact and therefore expanded our remit to include child health and neglected tropical disease interventions.
Contents
Open Jobs
Field Finance Officer
Field Finance Officer
Supply Chain and Admin Officer
State Project Manager
Field Finance officer
Locations: Jigawa
Department: Finance
Length of Contract: 3 years
Role Type: National
Grade: 6
Reporting to: State Coordinator
Job Purpose
The state Finance Officer will provide a full accounting function in maintaining financial records of all transactions in accordance with Malaria Consortium’s financial policies and procedures to the respective state offices.
Scope of Work:
The State Finance Officer will be responsible for the accurate and timely posting of all invoices approved, petty cash management and banking, filing of field office monthly financial information inclusive of payment vouchers and procurement.
The State finance Officer handles all cash receipts and payments as well as advising the Project Manager and Financial Accountant on any concerns about financial issues and sharing suggested solutions.
Key Working Relationships:
The State finance Officer will be based in a state and will report to the state coordinator while interacting directly with other staff including the supply chain / admin officer, M&E officer and other staff in the field office.
Indirectly they report to the Financial Accountant based in Abuja.
Key Accountabilities (percent of time spent on each area)
Financial transactions (60%):
Receives all invoices from suppliers and prepares the Invoice authorisation forms.
Reviews and post all invoices onto the purchase ledger, ensuring the accuracy of codes, complete support documentation and necessary approval from the authorised personnel as per the authorised signatory list (ASL).
Prepare monthly reports to the state coordinator as set on monthly finance timetable which comprises the following:
Bank reconciliation statement including copy of bank statement
Aged list of outstanding Advances and Other ledger balances
Fixed asset register update and Spot Check reports
Authorised Petty Cash Count Certificate and reconciliations
Monthly timesheet update
End of Month Checklist
Advise the state coordinator and Financial Accountant on any concerns on financial matters and share suggested solutions.
In charge of archiving and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team and auditors.
Follow up on the stock balance of pre-printed financial documents (forms, vouchers, receipts etc.) and make a timely replacement order before stock outs occur.
Payment Processing (30%):
Prepare all payments either cash, cheque or bank transfers and obtains approval from the authorised personnel.
Scrutinise all payment requests, including advances for travel and activities that these are in accordance with Malaria Consortium policies and procedures.
Issue all travel and activity advances to staff and consultants.
Check all advances are settled with the set timeframes as per the finance policy, bringing any late settlements or concerns to the attention of the state coordinator.
Post payments onto PS Financials ensuring accuracy and timeliness.
Petty Cash (10%):
Keep the petty cash impress system and records, making payments as approved by the authorised personnel.
Take collections and issue proper receipts, making the deposit of all cash collections in a timely manner.
Count Petty Cash at least on a monthly basis with the supply chain / Admin Officer.
Post all petty cash invoices and vouchers into the general ledger with accurate codes and on a timely basis.
Qualifications and Experience
Essential:
HND or Bachelors in Accounting or relevant degree
At least one year in a Finance/Accounts Officer position.
Working knowledge of accounting software
Desirable:
Experience of working in a smaller remote field office as the lead finance person
Knowledge of NGO sector
Part qualified member of an accounting professional body
Work-based skills and competencies:
Essential:
Excellent interpersonal and communication skills
Good computer skills with high proficiency in Microsoft excel
Good analytical skills
Strong ability to be able to manage and prioritise multiple tasks.
Willingness to learn at all times.
Core competencies
Delivering results:
LEVEL A - Focuses on delivering contribution to Malaria Consortium and achieving own objectives:
Puts in effort required to ensure the delivery of own work and objectives to meet (and exceed) expectations
Strong self-management of time and effort
Checks own work to ensure quality
Analysis and use of information:
LEVEL B - Uses evidence to support work:
Identifies and uses various sources of evidence and feedback to support outputs
Uses evidence to evaluate policies, projects and programmes
Identifies links between events and information identifying trends, issues and risks
Ensures systems are in place to address organisation needs
Interpersonal and Communications:
LEVEL B - Fosters two-way communication
Recalls others’ main points and takes them into account in own communication
Checks own understanding of others’ communication by asking questions
Maintains constructive, open and consistent communication with others
Resolves minor misunderstandings and conflicts effectively
Collaboration and Partnering:
LEVEL A - Is a good and effective team player
Is as a good and effective team player
Knows who their customers are and their requirements
Respects and listens to different views/opinions
Actively collaborates across teams to achieve objectives and develop own thinking
Proactive in providing and seeking support from team members
Leading and Motivating People:
LEVEL A - Open to learning and responds positively to feedback:
Willingness to manage own development and performance
Builds capacity of colleagues by sharing knowledge (induction) and acting as induction ‘buddy’ when asked
Open to learning new things
Responds positively to feedback from others
Identifies mistakes and takes positive steps to improve
Flexibility/ adaptability:
LEVEL A - Recognises own stress levels and adapts:
Recognises limitations and take steps to manage any resulting pressure or stress
Remains focused on objectives and goal in a rapidly changing environment
Takes responsibility for own work and for the impact of own actions
Living the values:
LEVEL A - Demonstrates Malaria Consortium values:
Demonstrates integrity, honesty and fairness in dealing with colleagues and stakeholders
Maintains ethical and professional behaviour in line with Malaria Consortium’s values
Treats all people with respect
Strategic planning and thinking and sector awareness:
LEVEL A - Manages own workload effectively:
Plans and manages own workload effectively
Is familiar with Malaria Consortium’s mission and current strategic plan
Understands own contribution to Malaria Consortium’s objectives
Salary
Competitive.
Method of application
https://recruitment.malariaconsortium.org/VacancyDetails.aspx?FromSearch=True&MenuID=6Dqy3cKIDOg=&VacancyID=1972
Supply chain Officer
Location: Jigawa
Department: Operations
Length of Contract: 2 years
Role Type: National
Grade: 6
Travel Involved: Yes Child safeguarding level: Tbc
Reporting to: Zonal Programme Manager/State Delivery Officer
Job Purpose
To provide administrative, personnel and logistics support in the project offices in Jigawa/Katsina or Sokoto or Zamfara.
Scope of Work:
The Supply Chain and Admin Officer will be actively responsible for maintaining an effective and efficient workflow of the office through enforcing administrative procedures to the office operating system and equipment.
S/he will be directly responsible for the provision of administrative, operations and logistics support in the office.
S/he is accountable to the State Manager.
Key Working Relationships:
The Supply Chain and Admin Officer will be a member of the programme implementation team and report to State Programme Manager and other project staff in delivering programme work plan.
Key Accountabilities
Supply Chain (40%):
Ensuring that the supply chain team meets the needs of the programmes in a timely manner and does so in accordance with donor requirements, MC policies and procedures
Verify that supply chain policies and procedures are documented, disseminated and consistently applied within the state of operation; and updated when needed
Confirm that storage facilities comply to warehousing standards, and provision of EoC drug reconciliation report
Responsible for assets and inventory management meeting programme needs, eliminate losses and inform accurate and timely reporting
Ensure that compliance monitoring processes are developed and effectively implemented
Work with programme staff to ensure procurement planning and identification of operational support needs
Ensure proper tracking of master agreements and contracts to ensure availability of up to date and accurate information
Develops and maintains strong and effective relationships with service providers including hotels, care hire services, etc. for project activities
Carries out timely booking of venues for seminars, conferences, workshops and other project activities
Sourcing of appropriate venues for seminars, conferences, workshops and other project activities
Ensures timely picking of consultants, visiting staff, and other stakeholders
Ensures project receives value for money for all procurements at all times
Manage the driver and project vehicle
Providing support on need basis to Malaria Consortium projects on filing, documentation and other related issues
Manage and performs all administrative support in the office (40%):
Ensures all staff adhere to the office policies and general office procedure
Develops and maintains an effective maintenance procedure for the proper functioning of all IT equipment and computer networks in the office
Ensures proper management and maintenance of assets including office building, vehicles, equipment, etc.
Manages the filing system and storage of all administrative documents
Liaise with the Project Officers in coordinating meetings, workshops, seminars, travel arrangements and/or events
Liaises with National Office on administrative issues
Carry out other duties as assigned
Coordination/Feedback (15%):
Ensure smooth relationship with Country Office and Supply Chain Managers
Provide regular feedback to the country Supply Chain Manager in a timely manner
Provides support to the HR Manager on HR administration of related staff matters
Capacity building and Partners support (5%):
Organise and provide support to SMoH on supply chain management at state, LGA and health facility/community levels to improve commodity recording and reporting
Qualifications and Experience
Essential:
Proven previous experience in office management, Supply Chain and Logistics
Experience managing a medical supply chain and coordination
Good supervisory, inter-personal, communication and planning skills
Desirable:
Experience with good understanding, knowledge, document control, management, and operation office
Work-based skills and competencies
Essential:
Strong analytical skills
Proven writing skills in English
Ability to work effectively and sensitively in developing countries
A collaborative and flexible style, with a strong service mentality
Negotiation, Facilitation and coordination skills
Desirable:
Demonstrable passion for Malaria Consortium’s mission; a strategic manager with integrity and a desire to work in a dynamic environment Excellent computer skills in Excel and knowledge and use of database tools
Core Competencies
Delivering results
LEVEL B – Takes on pieces of work when required and demonstrates excellent project management skills:
Shows a flexible approach to taking on additional work/ responsibilities when needed to achieve results
Demonstrates excellent project management skills to agreed timescales (timelines, targets, donor requirements)
Makes clear and timely decisions within remit of own role
Analysis and use of information:
LEVEL A - Gathers information and identifies problems effectively:
Interprets basic written information
Attentive to detail
Follows guidelines to identify issues
Recognises problems within their remit
Uses appropriate methods for gathering and summarising data
Interpersonal and communications:
LEVEL B – Fosters two-way communication:
Recalls others’ main points and takes them into account in own communication
Checks own understanding of others’ communication by asking questions
Maintains constructive, open and consistent communication with others
Resolves minor misunderstandings and conflicts effectively
Collaboration and partnering:
LEVEL A – Is a good and effective team player:
Knows who their customers are and their requirements
Respects and listens to different views/ opinions
Actively collaborates across teams to achieve objectives and develop own thinking
Proactive in providing and seeking support from team members
Leading and motivating people:
LEVEL B – Manages own development and seeks opportunities:
Actively manages own development and performance positively
Learns lessons from successes and failures
Seeks and explores opportunities within Malaria Consortium which develop skills and expertise
Flexibility/ adaptability:
LEVEL B – Remains professional under external pressure:
Able to adapt to changing situations effortlessly
Remains constructive and positive under stress and able to tolerate difficult situations and environments
Plans, prioritises and performs tasks well under pressure
Learns from own successes/ mistakes
Living the values:
LEVEL B – Promotes Malaria Consortium values amongst peers:
Shows a readiness to promote Malaria Consortium’s values amongst peers
Promotes ethical and professional behaviour in line with Malaria Consortium’s values
Strategic planning and thinking and sector awareness:
LEVEL B - Is aware of others’ activities and vice versa in planning activities:
Takes account of team members’ and others’ workload when planning
Maintains awareness of impact on other parts of the organisation, keeping abreast of others’ activities, objectives, commitments and needs
Has a good understanding of the sector in which Malaria Consortium works
Salary
Competitive.
Method of application
https://recruitment.malariaconsortium.org/VacancyDetails.aspx?FromSearch=True&MenuID=6Dqy3cKIDOg=&VacancyID=1973
Posted on: 3 June, 2019
Malaria Consortium is one of the world’s leading non-profit organisations specialising in the comprehensive prevention, control and treatment of malaria and other communicable diseases among vulnerable and under privileged populations. We increasingly find our work on malaria can be effectively integrated with other similar public health interventions for greater impact and therefore expanded our remit to include child health and neglected tropical disease interventions.
Contents
Open Jobs
Field Finance Officer
Field Finance Officer
Supply Chain and Admin Officer
State Project Manager
Malaria Consortium is one of the world’s leading non-profit organisations specialising in the comprehensive prevention, control and treatment of malaria and other communicable diseases among vulnerable and under privileged populations. We increasingly find our work on malaria can be effectively integrated with other similar public health interventions for greater impact and therefore expanded our remit to include child health and neglected tropical disease interventions.
Contents
Open Jobs
Field Finance Officer
Field Finance Officer
Supply Chain and Admin Officer
State Project Manager
Field Finance officer
Locations: Jigawa
Department: Finance
Length of Contract: 3 years
Role Type: National
Grade: 6
Reporting to: State Coordinator
Job Purpose
The state Finance Officer will provide a full accounting function in maintaining financial records of all transactions in accordance with Malaria Consortium’s financial policies and procedures to the respective state offices.
Scope of Work:
The State Finance Officer will be responsible for the accurate and timely posting of all invoices approved, petty cash management and banking, filing of field office monthly financial information inclusive of payment vouchers and procurement.
The State finance Officer handles all cash receipts and payments as well as advising the Project Manager and Financial Accountant on any concerns about financial issues and sharing suggested solutions.
Key Working Relationships:
The State finance Officer will be based in a state and will report to the state coordinator while interacting directly with other staff including the supply chain / admin officer, M&E officer and other staff in the field office.
Indirectly they report to the Financial Accountant based in Abuja.
Key Accountabilities (percent of time spent on each area)
Financial transactions (60%):
Receives all invoices from suppliers and prepares the Invoice authorisation forms.
Reviews and post all invoices onto the purchase ledger, ensuring the accuracy of codes, complete support documentation and necessary approval from the authorised personnel as per the authorised signatory list (ASL).
Prepare monthly reports to the state coordinator as set on monthly finance timetable which comprises the following:
Bank reconciliation statement including copy of bank statement
Aged list of outstanding Advances and Other ledger balances
Fixed asset register update and Spot Check reports
Authorised Petty Cash Count Certificate and reconciliations
Monthly timesheet update
End of Month Checklist
Advise the state coordinator and Financial Accountant on any concerns on financial matters and share suggested solutions.
In charge of archiving and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team and auditors.
Follow up on the stock balance of pre-printed financial documents (forms, vouchers, receipts etc.) and make a timely replacement order before stock outs occur.
Payment Processing (30%):
Prepare all payments either cash, cheque or bank transfers and obtains approval from the authorised personnel.
Scrutinise all payment requests, including advances for travel and activities that these are in accordance with Malaria Consortium policies and procedures.
Issue all travel and activity advances to staff and consultants.
Check all advances are settled with the set timeframes as per the finance policy, bringing any late settlements or concerns to the attention of the state coordinator.
Post payments onto PS Financials ensuring accuracy and timeliness.
Petty Cash (10%):
Keep the petty cash impress system and records, making payments as approved by the authorised personnel.
Take collections and issue proper receipts, making the deposit of all cash collections in a timely manner.
Count Petty Cash at least on a monthly basis with the supply chain / Admin Officer.
Post all petty cash invoices and vouchers into the general ledger with accurate codes and on a timely basis.
Qualifications and Experience
Essential:
HND or Bachelors in Accounting or relevant degree
At least one year in a Finance/Accounts Officer position.
Working knowledge of accounting software
Desirable:
Experience of working in a smaller remote field office as the lead finance person
Knowledge of NGO sector
Part qualified member of an accounting professional body
Work-based skills and competencies:
Essential:
Excellent interpersonal and communication skills
Good computer skills with high proficiency in Microsoft excel
Good analytical skills
Strong ability to be able to manage and prioritise multiple tasks.
Willingness to learn at all times.
Core competencies
Delivering results:
LEVEL A - Focuses on delivering contribution to Malaria Consortium and achieving own objectives:
Puts in effort required to ensure the delivery of own work and objectives to meet (and exceed) expectations
Strong self-management of time and effort
Checks own work to ensure quality
Analysis and use of information:
LEVEL B - Uses evidence to support work:
Identifies and uses various sources of evidence and feedback to support outputs
Uses evidence to evaluate policies, projects and programmes
Identifies links between events and information identifying trends, issues and risks
Ensures systems are in place to address organisation needs
Interpersonal and Communications:
LEVEL B - Fosters two-way communication
Recalls others’ main points and takes them into account in own communication
Checks own understanding of others’ communication by asking questions
Maintains constructive, open and consistent communication with others
Resolves minor misunderstandings and conflicts effectively
Collaboration and Partnering:
LEVEL A - Is a good and effective team player
Is as a good and effective team player
Knows who their customers are and their requirements
Respects and listens to different views/opinions
Actively collaborates across teams to achieve objectives and develop own thinking
Proactive in providing and seeking support from team members
Leading and Motivating People:
LEVEL A - Open to learning and responds positively to feedback:
Willingness to manage own development and performance
Builds capacity of colleagues by sharing knowledge (induction) and acting as induction ‘buddy’ when asked
Open to learning new things
Responds positively to feedback from others
Identifies mistakes and takes positive steps to improve
Flexibility/ adaptability:
LEVEL A - Recognises own stress levels and adapts:
Recognises limitations and take steps to manage any resulting pressure or stress
Remains focused on objectives and goal in a rapidly changing environment
Takes responsibility for own work and for the impact of own actions
Living the values:
LEVEL A - Demonstrates Malaria Consortium values:
Demonstrates integrity, honesty and fairness in dealing with colleagues and stakeholders
Maintains ethical and professional behaviour in line with Malaria Consortium’s values
Treats all people with respect
Strategic planning and thinking and sector awareness:
LEVEL A - Manages own workload effectively:
Plans and manages own workload effectively
Is familiar with Malaria Consortium’s mission and current strategic plan
Understands own contribution to Malaria Consortium’s objectives
Salary
Competitive.
Method of application
https://recruitment.malariaconsortium.org/VacancyDetails.aspx?FromSearch=True&MenuID=6Dqy3cKIDOg=&VacancyID=1972
Supply chain Officer
Location: Jigawa
Department: Operations
Length of Contract: 2 years
Role Type: National
Grade: 6
Travel Involved: Yes Child safeguarding level: Tbc
Reporting to: Zonal Programme Manager/State Delivery Officer
Job Purpose
To provide administrative, personnel and logistics support in the project offices in Jigawa/Katsina or Sokoto or Zamfara.
Scope of Work:
The Supply Chain and Admin Officer will be actively responsible for maintaining an effective and efficient workflow of the office through enforcing administrative procedures to the office operating system and equipment.
S/he will be directly responsible for the provision of administrative, operations and logistics support in the office.
S/he is accountable to the State Manager.
Key Working Relationships:
The Supply Chain and Admin Officer will be a member of the programme implementation team and report to State Programme Manager and other project staff in delivering programme work plan.
Key Accountabilities
Supply Chain (40%):
Ensuring that the supply chain team meets the needs of the programmes in a timely manner and does so in accordance with donor requirements, MC policies and procedures
Verify that supply chain policies and procedures are documented, disseminated and consistently applied within the state of operation; and updated when needed
Confirm that storage facilities comply to warehousing standards, and provision of EoC drug reconciliation report
Responsible for assets and inventory management meeting programme needs, eliminate losses and inform accurate and timely reporting
Ensure that compliance monitoring processes are developed and effectively implemented
Work with programme staff to ensure procurement planning and identification of operational support needs
Ensure proper tracking of master agreements and contracts to ensure availability of up to date and accurate information
Develops and maintains strong and effective relationships with service providers including hotels, care hire services, etc. for project activities
Carries out timely booking of venues for seminars, conferences, workshops and other project activities
Sourcing of appropriate venues for seminars, conferences, workshops and other project activities
Ensures timely picking of consultants, visiting staff, and other stakeholders
Ensures project receives value for money for all procurements at all times
Manage the driver and project vehicle
Providing support on need basis to Malaria Consortium projects on filing, documentation and other related issues
Manage and performs all administrative support in the office (40%):
Ensures all staff adhere to the office policies and general office procedure
Develops and maintains an effective maintenance procedure for the proper functioning of all IT equipment and computer networks in the office
Ensures proper management and maintenance of assets including office building, vehicles, equipment, etc.
Manages the filing system and storage of all administrative documents
Liaise with the Project Officers in coordinating meetings, workshops, seminars, travel arrangements and/or events
Liaises with National Office on administrative issues
Carry out other duties as assigned
Coordination/Feedback (15%):
Ensure smooth relationship with Country Office and Supply Chain Managers
Provide regular feedback to the country Supply Chain Manager in a timely manner
Provides support to the HR Manager on HR administration of related staff matters
Capacity building and Partners support (5%):
Organise and provide support to SMoH on supply chain management at state, LGA and health facility/community levels to improve commodity recording and reporting
Qualifications and Experience
Essential:
Proven previous experience in office management, Supply Chain and Logistics
Experience managing a medical supply chain and coordination
Good supervisory, inter-personal, communication and planning skills
Desirable:
Experience with good understanding, knowledge, document control, management, and operation office
Work-based skills and competencies
Essential:
Strong analytical skills
Proven writing skills in English
Ability to work effectively and sensitively in developing countries
A collaborative and flexible style, with a strong service mentality
Negotiation, Facilitation and coordination skills
Desirable:
Demonstrable passion for Malaria Consortium’s mission; a strategic manager with integrity and a desire to work in a dynamic environment Excellent computer skills in Excel and knowledge and use of database tools
Core Competencies
Delivering results
LEVEL B – Takes on pieces of work when required and demonstrates excellent project management skills:
Shows a flexible approach to taking on additional work/ responsibilities when needed to achieve results
Demonstrates excellent project management skills to agreed timescales (timelines, targets, donor requirements)
Makes clear and timely decisions within remit of own role
Analysis and use of information:
LEVEL A - Gathers information and identifies problems effectively:
Interprets basic written information
Attentive to detail
Follows guidelines to identify issues
Recognises problems within their remit
Uses appropriate methods for gathering and summarising data
Interpersonal and communications:
LEVEL B – Fosters two-way communication:
Recalls others’ main points and takes them into account in own communication
Checks own understanding of others’ communication by asking questions
Maintains constructive, open and consistent communication with others
Resolves minor misunderstandings and conflicts effectively
Collaboration and partnering:
LEVEL A – Is a good and effective team player:
Knows who their customers are and their requirements
Respects and listens to different views/ opinions
Actively collaborates across teams to achieve objectives and develop own thinking
Proactive in providing and seeking support from team members
Leading and motivating people:
LEVEL B – Manages own development and seeks opportunities:
Actively manages own development and performance positively
Learns lessons from successes and failures
Seeks and explores opportunities within Malaria Consortium which develop skills and expertise
Flexibility/ adaptability:
LEVEL B – Remains professional under external pressure:
Able to adapt to changing situations effortlessly
Remains constructive and positive under stress and able to tolerate difficult situations and environments
Plans, prioritises and performs tasks well under pressure
Learns from own successes/ mistakes
Living the values:
LEVEL B – Promotes Malaria Consortium values amongst peers:
Shows a readiness to promote Malaria Consortium’s values amongst peers
Promotes ethical and professional behaviour in line with Malaria Consortium’s values
Strategic planning and thinking and sector awareness:
LEVEL B - Is aware of others’ activities and vice versa in planning activities:
Takes account of team members’ and others’ workload when planning
Maintains awareness of impact on other parts of the organisation, keeping abreast of others’ activities, objectives, commitments and needs
Has a good understanding of the sector in which Malaria Consortium works
Salary
Competitive.
Method of application
https://recruitment.malariaconsortium.org/VacancyDetails.aspx?FromSearch=True&MenuID=6Dqy3cKIDOg=&VacancyID=1973
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